School management software for your whole school
Pupils, classes, staff, absences and parent communication in one place: SchuleVernetzt is the school management software that brings your entire school day into a single system – GDPR-compliant and hosted in Germany.
Coming soon
- GDPR-compliant
- Hosted in Germany
- Free for teachers
A product of SavePaper.work
Why schools choose one central system
All your data in one place
Pupils, classes, staff and contacts in a single database – no paper chaos, no keeping five lists in sync by hand.
Absences at a glance
Sick notes and late arrivals flow straight into the digital register – the office and teachers see the same live status.
Communication without WhatsApp
Letters, replies and dates run through one closed channel instead of private chats.
Hosted in Germany
All data sits on German servers and is processed in a GDPR-compliant way. A DPA and data-protection pack are included.
How school administration moves into one system
The setup starts with the master data and ends with the roles; between them lie two steps that the office takes once and never has to repeat.
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1
Import the master data
Pupil and class lists come into the system from existing files instead of being typed again. Addresses, contacts and assignments then sit in one place, which is also where they are maintained.
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2
Assign staff and roles
Every person gets the role that fits their job: head teacher, office, class teacher, subject teacher. The role decides which data is visible – not a password that gets passed around the staff room.
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3
Onboard parents
Families receive an invitation link and confirm their contact details themselves. The office no longer maintains phone lists, and changes of address or number arrive where they are actually needed.
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4
Switch over the daily routine
From then on absences, parent communication and appointment requests run through the same system. Anyone who needs an answer sees the same state as everyone else instead of checking three separate lists.
One central system vs. Excel and point tools
What a central school administration delivers
Master data in one place
The most expensive mistake in school administration is maintaining the same data twice. One address sits in the class list, a second in the emergency file, a third in the distribution list for parent letters – and when a family moves, one of them is forgotten. Central school administration software brings those records together: pupils, classes and courses, staff, contacts and assignments live in one dataset that every area works from. Change a number and it applies everywhere. Move someone to another class and the assignment follows automatically. That not only saves time in the office, it also prevents the situation in which the outdated number is dialled in an emergency.
What school authorities check
Before a school introduces an administration system, the data protection officer checks four points: who processes the data, where the servers are, who is allowed to see what and when things are deleted. SchuleVernetzt answers that with a data processing agreement, with servers inside the EU, in Germany, with a role concept that shows each function only the section it needs, and with configurable deletion periods for year groups that have left. Absences and health notes are particularly sensitive here, because they allow conclusions about the health of minors. How long such records have to be kept is not a data protection question but one for the education law your school sits under; the system keeps to the period the school enters.
From point tools to a shared picture
Most schools do not work with one system but with a collection that has grown over time: a program for the timetable, spreadsheets for lists, a mailing list for parents, paper for the rest. The move works when none of that is switched off abruptly. Timetables therefore stay where they are created and are only imported; the school administration software adds communication, absences and appointment booking around them. After that, area after area can be brought together, in whatever order the school chooses. What matters is the shared picture: when the office, the class teacher and the parents see the same information, most queries never arise.
Up and running in a few steps
Import your pupil and class lists, assign staff and roles, onboard parents with an invitation link – done. From day one your school administration runs digitally, with no training and no new hardware.
Frequently asked questions about school management software
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